Q and A Panel, Ask a Vet

Vnet quarterly luncheon, Nov. 3, 2011

 

 

  • -Panel of Vets: Anissa Crowe, Debra Defisser, Karen Ferrin.

 

  • -Getting parents involved on your board and in the classroom:

-For board members, look to those helping in classrooms

-Follow your bylaws when adding board members. Take time to make changes and update.

-Parents of older children typically have more time to serve.

-Ask a parent to help with a specific PTSO or Booster project or event, instead of an all call.

-Ask parents to help from home. Use their specific talents.

-Get people involved early, in the planning stages. Avoids problems later.

-Art Masterpiece a good way to get parents into classrooms.

-You may have a core of friends in the same school that you can call on to help.

-Make newcomers feel welcome. Avoid inside jokes.

-Have a board member at Back to School nights to greet parents.

-Recap old board information at meetings when new people attend. Get them up to speed.

-Constant reminders that you are always recruiting new members.

-Get dad’s involved. Establish a Dad’s Club. Suggested sleepover/Astronomy night and mom’s cook breakfast. Movie night. Assign them grill duty at carnival, etc.. Let them plan their own events.

 

  • It’s okay to make mistakes.

 

  • Budget. Parents want to see where their money is going.

-Money earned this year should be spent this year to benefit the students who raised the money.

-There is a limit on carry over funds for non-profit oranizations. You must spend what you make.

-According to Clyde, if you carryover more than $5000 you could be taxed.

-Suggest two budgets: Regular expenses (carnival, teacher appreciation, etc.) and separate “Wish List” (if we raise enough, these are the items we hope to purchase). Teachers get to make 3 wishes and PTSO do all possible to get those items.

-Have a general meeting at beginning of the year. Show budget, or pie chart of how you plan to raise and spend money. Send out minutes for those unable to attend.

 

  • Meetings

-Follow bylaws as to how many open or general meetings are required. Generally two a year.

-Minutes and budgets are to be made public. Keep in front office or on school website.

-Don’t worry if only a few parents attend meetings. This could be considered a compliment that things are going well!

-Some schools send out survey’s asking best time for meetings. Some alternate day and night meetings to accommodate parents.

-Remember that you can’t satisfy everyone.

-Suggest PTSO board member speak at curriculum night.

 

  • Bylaw question, how do you find original bylaws?

-If 501c3 organization, bylaws can be accessed on AZ Corporation Commission website.

-If bylaws are changed, they must be refiled and approved through AZ Corporation Commission.

-Suggest Bylaws and separate Standing Rules that can be changed according to board needs and do not have to be refiled.

 

  • Difficulty working with administration

-Suggest review bylaws and district policies before meeting with administration. If still having difficulty, suggest contact Clyde to mediate