Class taught August 27th 2011 at the VNET Kick Off Event

Highlights

I didn’t take great notes in this class because it got a little bit random—That was ok, though. People were getting their questions answered right and left. The yellow handout for this class included most of the best information.

I put a star by the comment under corporate/business donations that said that the fiscal year starts Sept. 1st. We didn’t discuss the fundraising letter link, but that looks like an interesting one to check out. (http://www.fundraiserhelp.com )

Highland’s basketball team raised $10,000 through their game program. I counted about 16 advertisers and lots of “parent wishes” (messages to their child)

3 Hints I wrote down:

  • Use restaurants with school night fundraisers when on tour.
  • Invite companies to do booths at your carnival or other event.
  • Pair a restaurant night or ice cream fundraiser with a concert or other event.

Corporate Donations-Taught by Lisa Wood

  • Start by finding out what resources your parents have. What can their company do for your oganization?
  • Can purchase a list of all businesses registered in Gilbert
  • Fiscal year starts Sept. 1. Go after the money now for next year.
  • Suggest pick 10 to contact
  • Send letter or personal contact (dress appropriately) to HR or PR w/letterhead and your EIN number showing you are tax exempt. Send to corporate headquarters (may not be local).
  • Explain what their donation can do for your kids. What you will do w/the money. Focus on what they can do for you, not what you will give them in return.
  • Go big! Ask for $5000, not $500.
  • Follow up with a phone call 2 weeks later. “Did you get my letter?”
  • Set up meeting. By now they know your name.
  • Same day, send handwritten thank you for meeting.
  • Refer the business to their tax consultant as to whether tax deductible or not.
  • If they donate, send receipt. Acknowledge in programs, website, banners at event, etc.
  • Site administrator of each school (principal) regulates advertising on campus.
  • Size and type of signage, what you can charge, and if a percentage must go to the school.

Booster Fundraising summary-by Linda Richards

  • District policy
    • Cannot compel a student to fundraiser.
  • Some corporations give donations if employees give service hours to organizations, such as Intel. Ask parents to contact their HR dept..
  • Be sure to complete all authorization forms and approval before fundraising. Covered by district, and coordinates with other clubs on campus.
  • 50/50 is allowed on campus at games, events, etc.. STUDENTS ARE NOT ALLOWED
  • TO SELL OR PURCHASE TICKETS. Any other gambling must file with AZ Gaming.
  • FREE fundraising (no cost to organization, no selling)
  • Grocery cards (register, swipe card, percentage to organization)
  • Restaurant nights-set up with a restaurant for a percentage of sales during a specified time to the organization. Be clear on what the business is offering, if coupons are required (you will earn less this way), what percentage for what hours.

Other fundraising that works:

  • Beware of minimum orders and shipping costs. Suggest combining with another organization if you are a small group and may not meet the minimum. Can you pick up the product and save on delivery charges?
  • Look for companies with highest return. Suggest minimum 40%
  • Car washes-ask parents or businesses to donate supplies. Request minimum $10 donation. Set up same day at several locations to maximize revenue and exposure. Have students dress appropriately (they are representing the school, district, and your organization). If students participate, a percentage (determined by your organization) must go directly to students, not the parent organization.
  • Butterbraids, Gold Canyon Candles, Cookie dough, Deck cards, etc..
  • Dinner Carabba’s and Outback will donate food at a discount for a dinner on campus. Pre-sell tickets.
  • Auction-combine with a dinner!
  • Work events-your school concessions or booth at a football game; ASU concessions; Country Thunder, etc. where you are paid by event or by the hour. Food handlers cards required and there may be minimum age requirement.
  • Golf Tournament-Some have been very successful, others have not.

Timing, “scramble”, enough participants, lunch are important.

-Suggestion to have parent meeting early in season and provide handbook with financial commitment, fundraising and volunteer opportunities.

-Show fundraising chart (schedule) from band.